Sales Reports and Financial Info for Tax Reporting

This feature is exclusive to the Pro and Advanced plan subscribers.

When a client makes a purchase through your site, the details of the order are stored in Sales Reports.

Sales Reports, along with the Account Statement and Annual report, make sales information easily accessible for determining valuable accounting information such as...

  • How much you've sold
  • How much profit you've made
  • How much you've paid in service fees
  • How much sales tax you've collected
  • ...and more!

The numbers reported in Sales Reports and the Annual Report can be used for reporting income for income tax purposes.  The reports can be exported for sending to your accountant or tax professional.


Please click the link below to jump to the desired section:


Sales Reports

Zenfolio provides a variety of detailed reports for tracking sales. In addition to a summary page, you can break down the information by date range, orders, products, customers, coupons, and even top selling photos. You can also easily find past orders in case you have to provide support for your customers. All transactions can also be viewed in your Account Statement.

To view sales reports

  1. In the Dashboard, click SELLING.
  2. Under Reports and Payouts, click View Reports - a page will load with your sales information organized into sections by tabs at the top.
  3. Click to select the time period you would like to review from the drop-down menu at the top, left of the screen.
  4. Click Refresh to load the specified time period.
  5. Select a tab to see the information broken into taxes, orders, products, coupons, customers, and even top selling photographs.
  6. Filter the report by selecting a specific product from the dropdown list, or click select and choose specific galleries and groups.

Exporting sales reports 

  1. In the Dashboard, click Selling from the main menu.
  2. Under Reports and Payouts, click View Reports - a page will load with your sales information organized into sections by tabs at the top.
  3. Click to select the time period you would like to review from the drop-down menu at the top, left of the screen.
  4. Click Refresh to load the specified time period.
  5. Select a tab to see the information broken into taxes, orders, products, coupons, customers, and even top selling photographs.
  6. Filter the report by selecting a specific product from the dropdown list, or click select and choose specific galleries and groups.
  7. Click Export in the top, right of the screen to download the sales reports under the tab you are currently viewing. A pop-up window will prompt you to select whether you would like to Save the file or Open it in a specified program.

Select Save File or Open with (select the program you would like to use from the drop-down menu) and click OK.



Account Statement

The Account Statement page allows you to view your current account balance as well as all charges and credits. You will see all applicable currencies listed separately.

Additionally you can generate reports at any time using the date range fields in the top right corner.

  1. In the Dashboard, click Settings from the main menu.
  2. Under Billing, click on Account Statement rom the menu on the left - a page will load with your current account balance, charges, and credits.
  3. Click to select the time period you would like to review using the drop-down menus.
  4. Click Refresh to load the specified time period.


 

Annual Report

The United States law requires us to collect tax applicability information in the event that profits are earned by the photographer by selling products and services through their site or account.

If you are subject to the U.S. Taxes, and your payout requests exceed $20,000 and 200 transactions, we are required to issue you a 1099K form and forward a copy to the IRS.

If those number are not exceeded, no 1099 form (such as 1099MISC) will be filed by Zenfolio to report your earnings unless requested by a tax authority.

However, if you need to report your earnings and have not exceeded these amounts, you will be able to view a comprehensive Annual Report that will outline your revenues and expenses, including subscription fees, and the total amount of payouts for the year.

The profits you earn can be sent to you at any time as PayPal transfers. There are no fees for payments sent through PayPal from Zenfolio, nor from PayPal.
 

  1. In the Dashboard, click Selling from the main menu.
  2. Click View Reports under Reports & Payouts.
  3. Click Annual Report.
  4. You can select the Year and the page will refresh automatically with the full report for the entire year.
  5. Click on Export To download a comma separated file to open in a spreadsheet such as Excel.


 



W-2 Wage and Tax Form/Statement

The W-2 tax form is used by employers to report the amount of tax withheld from the employee by the employer. Photographers that use Zenfolio services are technically not employees of Zenfolio so their income tax is not withheld by Zenfolio. This means that the W-2 form does not apply to photographers that use Zenfolio to display and sell their photos.

EIN Employer Identification Number - As with above, Zenfolio does not provide an EIN to photographers that use Zenfolio as they are not employed by Zenfolio.


W-8 Tax Form

As with the W-2 tax form, no W-8 tax forms are provided by Zenfolio to photographers. The primary purpose of the W-8 form is to indicate to mutual fund companies and brokers that a foreign investor isn't subject to standard taxation practices where investment income is not taxed.